Before the Meeting
- Identify an appropriately focused topic
- Provide the Program Chair with a title, the organizer’s name so that the symposium can be listed in PACS and a brief description of the symposium to assist potential speakers in submitting abstracts
- Verify with the Program Chair that the symposium organizer has been assigned to the symposium in PACS
- Identify appropriate speakers and session presiders as early as possible
- Contact potential speakers and session presiders to gain their agreement to participate in the symposium and to agree on content of talks
- Assure that the speakers enter their abstracts into PACS before the deadline
- After abstracts are entered; read and edit them as necessary. If contributed abstracts were accepted, review them and either accept or reject them
- Set up the symposium in PACS. If you need help, contact the Program Chair
- Work with the Program Chair to agree on a date and time to schedule the symposium
- Follow up with the speakers and presiders to assure that they will be at the symposium
- Obtain appropriate information on speakers for introductions and provide them with the “rules” for timing presentations in the symposium
- Identify an appropriately focused topic.
- Identify appropriate speakers and session presiders as early as possible.
- Contact potential speakers and session presiders to gain their agreement to participate in the symposium and to agree on content of talks.
- Work with the Program Chair to agree on a date and time to schedule the symposium.
- Follow up with the speakers and presiders to assure that they will be at the symposium.
- Obtain appropriate information on speakers for introductions and provide them with the “rules” for timing presentations in the symposium.
Choose your symposium structure:
- Series of speakers with specified time limits
- Series of talks followed by panel discussion
- Panel discussion only
As organizer, you can set:
- The order of events
- The length of talks
- Introductory remarks, breaks and summary remarks
- Expected maximum attendance
Set up MAPS
- Provide the Program Chair with a title, the organizer’s name so that the symposium can be listed in MAPS, and a brief description of the symposium to assist potential speakers in submitting abstracts.
- Verify with the Program Chair that the symposium organizer has been assigned to the symposium in MAPS.
- Set up the symposium in MAPS. If you need help, contact the Program Chair.
- Assure that the speakers enter their abstracts into MAPS before the deadline.
- After abstracts are entered, read and edit them as necessary. If contributed abstracts were accepted, review them and either accept or reject them.
At the Meeting
- Contact the speakers to assure that they have arrived.
- Check the assigned room to determine if changes in set-up might be necessary. If changes are needed, work with the Program Chair to get them done.
- Locate the technical support person assigned to your room to be sure you know how to find her or him if a problem arises.
- See that the attendance forms are completed and submitted for each session of the symposium.
